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Conference Presentation Grant

Conference Presentation Grant

FOR CONFERENCES THAT WILL OCCUR JULY 2013 - JUNE 2014

The GSU has partnered with the Graduate School to provide a single, common application for all conference travel. It is our hope that this combined application will eventually be used for the other funding sources on campus also, however this could not be completed in time for this year. The common application can be used if you want to apply to the Graduate School Professional Development funds (which requires GSU CPG funding consideration) OR if you want to just apply to the GSU CPG. We realize that not all students are eligible to receive Graduate School funding so this application can also be used to just apply to the GSU CPG. The deadlines will remain the same as last year, which gives the GSU CPG Committee time to review and make decisions before any travel begins.

Application Deadline	Allowed Conference Start Date	Funding Decisions for Conference Start Dates Not to Exceed
June 1, 2013	July 1, 2013	September 30, 2013
July 1, 2013	August 1, 2013	October 31, 2013
August 1, 2013	September 1, 2013	November 30, 2013
September 1, 2013	October 1, 2013	December 31, 2013
October 1, 2013	November 1, 2013	January 31, 2014
November 1, 2013	December 1, 2013	February 28, 2014
December 1, 2013	January 1, 2014	March 31, 2014
January 1, 2014	February 1, 2014	April 30, 2014
February 1, 2014	March 1, 2014	May 31, 2014
March 1, 2014	April 1, 2014	June 30, 2014
April 1, 2014	May 1, 2014	June 30, 2014
May 1, 2014	June 1, 2014*	June 30, 2014

*The start date of the final conference accepted for this year must be on or before June 30, 2014 but can end in July 2014.

You must be a full time graduate student who has paid the $65 activity fee to be considered for the program. A portion of the activity fee is used to cover CPG expenses and the University of Notre Dame Graduate School provides the remaining amount. There is no maximum cap for applications as each application will be reviewed based on student need and academic/professional development purpose. The review committee will consist of at least one member of the executive board and one graduate student from each of the three colleges (engineering, science, and arts & letters). The committee will review all applications once a month and distribute the funds accordingly. Each month in the CPG year (July - June) will be allocated $5000 ($60,000/12). Once the $5000 is distributed for a particular month, no more applications can be approved. If any particular month funds less then $5000, the remaining amount can be carried over to any other month at the committee's discretion. Also, the allocation will be done based on the conference start date, not the application date. Please note that if you apply in August for a conference in November, a funding decision will be made within 4 weeks of the application submission date taking into account the $5000 allocated for November. However, if you apply in August for a conference in March, a funding decision will not be made until 3 months prior to the conference start date. This gives those students who have their application and budget together early first access to the funds for a future month.

The priority for funding that the CPG Review Committee will use can be found by clicking HERE. This is only a guide to what the committee will be looking for during their review. You may get approved for a low priority or declined for a high priority for various reasons, but the committee will try to stick to this chart as close as possible. International conferences are rarely funded in full so a competitive application to the GSU CPG would include funding from other sources on campus, including the Advisor and department. Also, those applicants that will receive department funding must list how much is received or anticipated. If no anticipated amount is listed, the CPG review committee will have to assume that the department will cover at least half of your trip expenses.

If for some reason you are unable to attend the conference (abstract declined, better opportunity comes up, etc...) you may decline the funding and reapply for a different conference, pursuant to the deadlines in the table above. This can only be done if you email gsu+cpg@nd.edu BEFORE the conference that you want to decline begins.

If your application is accepted, you have 60 days from the end of the conference to request your funding from the GSU. This may be done through your department administrative assistant using a journal transfer or directly on travelND. After the 60 days your application will be removed and the funds put back into the general CPG fund. This 60 day rule is from the IRS to avoid the reimbursement being treated as taxable income.

As always, you may only receive funding for one conference per year from the GSU CPG fund. If you have any questions please do not hesitate to contact us by emailing gsu+cpg@nd.edu. If/when your application is approved you will receive an email with further instructions on how to obtain reimbursement from the GSU CPG program through travelND.

Please click HERE for the combined application and we look forward to receiving it!