Conference Presentation Grant

 

Purpose

The purpose of the Conference Presentation Grant (CPG) Program is to partially reimburse the expenses incurred by graduate students during travel to conferences and meetings to present original work conducted in the student’s major field of study.  The CPG is not intended to fund those presenting original research at an event other than a conference of scholars that is open to the public.  Funding is only available for the duration of the Conference.  Additional sources of funding may be offered by the Graduate School or other outside sources to fully fund expenses.  The Graduate School will not provide funding unless students have proof that they at least applied to other sources, typically the CPG fulfills that requirement. 

 

Eligibility

At the time of the application, the applicant must be a graduate student enrolled at the University that has paid the $65 activity fee for the academic year. This fee is charged directly though Student Accounts in the Fall.  The CPG is open to all graduate students and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, or age.

If for any reason the applicant is not able to attend the conference after being awarded funding, it is the responsibility of the applicant to inform the GSU Administrative Assistant Donna Frahn (frahn.2@nd.edu) prior to the beginning of the conference start date.  It is not guaranteed that the awarded funding will be transferable to another conference.  Likewise, if an application needs to be amended, the changes requested should be emailed to the Administrative Assistant Donna Frahn.

Only one CPG funding can be awarded per calendar year.

After returning from the conference, the applicant has 60 days to complete an expense report. This 60-day rule is set by the IRS and cannot be given any flexibility. Any expense reports received after the 60-day mark will not be accepted and the funds will be carried over to the next month applicants.  The inclusion of itemized receipts is necessary for reimbursement.  The GSU is funded through student funds and is therefore restricted from providing funds towards alcohol, cash withdrawals, per diem, personal car mileage, and undocumented purchases.  Additionally, the CPG does not fund costs associated with poster printing, or baggage fees. Note that any expense report received without properly attached documentation will be denied.

When providing proof of your talk title or attendance, please do not upload the entire conference program, rather supply the program cover and/or program hyperlink while highlighting your section.

Funds for any aspect of travel must be disclosed.  Applicants who fail to disclose other sources of funding will be barred from the participation in the CPG program for the remainder of their tenure as a student at the University of Notre Dame.

 

Deadlines

Applications are reviews up to 3 months before the conference, but must be sumbitted by the 1st of the month preceeding the conference month. Here are some examples:

 

  • For a conference on June 15th, the application is due to the CPG by May 1st at the latest. Applications for this conference could be submitted for review as early as March 1st.  
  • For a conference on April 1st, the application would be due by March 1st, but could be submitted as early as January 1st.
  • August conference? Application due between May 1st and July 1st. 

 

Conference Date

Earliest Deadline 

for Review

Latest Deadline

for Review

July

April 1st

June 1st
August May 1st

July 1st

September June 1st

August 1st

October July 1st

September 1st

November August 1st

October 1st

December September 1st

November 1st

January October 1st

December 1st

February November 1st

January 1st

March December 1st

February 1st

April January 1st

March 1st

May February 1st

April 1st

June March 1st

May 1st

 

Review Committee

The GSU has created a CPG funding committee that will review applications once a month. This committee consists of the GSU President, Co-Vice President, and a representative graduate student from each of the four main divisions of the graduate school: Engineering, Physical Science, Social Science, and Humanities.  

The CPG Review committee will use the priority table below as a guide; though it is no guarantee that funding will be provided as other factors are considered. The committee will usually provide notice whether or not funding is awarded to applicants within two weeks of the application deadline. 

Criteria

High Priority

Medium Priority

Low Priority

Student Role

Paper presentation

Speaking/Discussant

Co-presenting with Professor

Poster presentation without a paper

Size and Significance

International or National meeting

Specialty meeting

Regional meeting

Student Needs

No other travel funding

Limited campus funding (Department, Graduate School, ISLA, etc.)

Limited Advisor Funds

 

 

Apply now!